Ewan Byte Team
Software Development Experts
Build the part that hurts most, first
ERP projects fail when a business tries to computerise everything at once. The ones that succeed start with a single painful area, get it into daily use, and grow from there. This guide is for manufacturers, importers and distributors in Nepal planning a custom ERP.
Start with stock, because everything else depends on it
If stock is wrong, sales promises are wrong, purchase decisions are wrong and the accounts are wrong. For most trading and manufacturing businesses the first phase should be inventory with purchase and sales billing: items, godowns, purchase entry, sales invoices and party ledgers. Once the stock figure in the system matches the godown, people start trusting it.
What makes Nepali trading and manufacturing different
- Credit sales: most wholesale business runs on credit, so party-wise outstanding, credit limits and collection tracking matter as much as billing.
- Landed cost: for imported goods, customs duty, freight and clearing charges must be added to item cost or margins are fiction.
- Schemes and discounts: quantity schemes, free goods and dealer discounts rarely fit packaged software.
- Multiple godowns and branches: stock moves between locations every day.
- Bikram Sambat and VAT: fiscal year, dates and tax reports must follow Nepali rules.
- Units: goods bought in one unit and sold in another, such as cartons and pieces or sheets and square feet.
A sensible order of phases
- Inventory, purchase and sales with party ledgers.
- Accounting: vouchers, VAT reports, receivables and payables.
- Production for manufacturers: bill of materials, job orders, wastage and finished goods.
- Field sales: a mobile app for orders and collections.
- HR and payroll, then dashboards for owners.
Each phase should be in daily use before the next begins.
Five mistakes that sink ERP projects
- Computerising a broken process. Fix the process on paper first.
- No owner inside the business. One person must have the authority to decide how things will work.
- Skipping data cleanup. Duplicate items and wrong opening balances poison the new system from day one.
- Running old and new systems in parallel for months. Set a cut-over date and keep it.
- No training. The storekeeper and the cashier decide whether the ERP succeeds, not the owner.
Custom or packaged?
If a packaged product fits your process, use it. Go custom when your pricing rules, production steps or reporting are specific to you and the workarounds are costing more than the software would. Our ERP, POS and accounting guide covers this decision and the IRD billing rules in more detail.
What it costs and how long it takes
At Ewan Byte, custom software starts from NPR 1,80,000 for a focused first module. A first phase usually takes a few weeks; a full ERP is delivered in phases over a few months, each quoted separately so you control the spend.
How we build ERP
We visit your godown, factory and accounts office to map the process, agree the first phase in writing, and deliver it with staff training before starting the next. See inventory and ERP software for wholesalers and industries, our ERP service, or book a requirements meeting.
